Microsoft 365 for Not-for-Profit Organisations
Eligible Australian not-for-profits can access Microsoft 365 for free or at up to 75% off commercial pricing. We help you claim your entitlements, migrate safely, and get your team using the tools that actually move your mission forward.
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Most Not-for-Profits Are Leaving Thousands of Dollars on the Table
Microsoft built a nonprofit programme specifically for organisations like yours — but most NFPs either don't know they qualify or don't have the expertise to set it up properly.
You're paying full commercial rates for Microsoft licences when your organisation qualifies for donated or heavily discounted plans — money that should be going to programs and services.
Staff use personal email accounts, shared logins, and disconnected file storage with no central control — creating security gaps and making it impossible to manage data properly.
You have Microsoft 365 but your team only uses email. SharePoint, Teams, Power Automate, and Intune sit untouched while your team works around them.
A new grant requires you to demonstrate data security controls, but you can't show who has access to what — putting the application and your clients' data at risk.
The Full Microsoft 365 Lifecycle — Done Properly
From claiming your entitlements and migrating safely through to training your team and managing your tenant ongoing.
Agreements structured around your financial year and grant cycles, with clear costs and no surprise fees — using every entitlement you're owed.
Fast account provisioning and secure migration of mailboxes, files, and shared drives — nothing left open when staff or volunteers move on.
Secure storage, access controls, and records management that support Privacy Act obligations and grant reporting requirements.
Consistent IT support and secure access whether your people work in the office, in the community, or from home.
How We Deliver Microsoft 365 for Not-for-Profits
Four structured phases — from eligibility verification and security hardening through to migration, training, and ongoing optimisation.
We verify your organisation's eligibility through Microsoft's Nonprofit portal, audit your current licensing, and model the optimal plan mix — including donated Business Basic (free for up to 300 users) and discounted Business Premium or Enterprise plans.
We build or remediate your Microsoft 365 tenant with security baselines including MFA, conditional access, email authentication (DMARC/DKIM/SPF), and data loss prevention policies aligned to the Essential Eight.
We migrate mailboxes, files, and shared drives with minimal disruption. Every user gets a structured onboarding covering Teams, SharePoint, OneDrive, and security basics — tailored for staff who may not be tech-confident.
We run training sessions, build quick-reference guides, and check in regularly to ensure your team is actually using what's available — not just defaulting back to email attachments and spreadsheets.
Many not-for-profits we work with save significantly each year by switching to their entitled NFP licensing — while simultaneously improving security and collaboration. We've built a comprehensive guide with an interactive cost calculator.
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Six Microsoft 365 Services for Not-for-Profits
From Teams configuration and SharePoint document management through to Intune device control, Power Automate workflows, and ongoing licence reporting.
Teams replaces fragmented communication across email, personal messaging, and phone. We configure channels for programs, departments, and projects with appropriate security policies so everyone can collaborate in one place.
We replace chaotic shared drives and email attachments with structured SharePoint sites, libraries, and metadata. Version control, access permissions, and retention policies mean your documents are findable, secure, and audit-ready.
We enrol and manage staff and volunteer devices through Intune, enforcing encryption, compliance policies, and remote wipe capability — critical for BYOD or field-based workers accessing sensitive client data.
We identify and automate repetitive administrative tasks — approval workflows, onboarding checklists, data collection from forms, and reporting — freeing your team to focus on programs rather than paperwork.
We configure Exchange Online with advanced threat protection, DMARC/DKIM/SPF, retention policies, and litigation hold where required. Your email is protected, searchable, and compliant with Privacy Act obligations.
We provide ongoing visibility into licence utilisation, security posture (Microsoft Secure Score), and adoption metrics. You always know what you're paying for, what's being used, and where to optimise.
FAQs: Microsoft 365 for Not-for-Profits
Most registered Australian charities and not-for-profits with ACNC or equivalent registration qualify. Microsoft offers up to 300 donated Business Basic licences and significant discounts on premium plans. We handle the eligibility check and application process on your behalf.
Savings depend on your organisation size and current licensing. Typical savings range from $10,000 to $50,000+ per year. Use our interactive cost calculator at the Microsoft 365 NFP Licensing Guide to model your specific scenario.
We plan migrations to minimise downtime, typically running over a weekend or in staged batches. Staff receive clear instructions and support throughout. Most organisations report a seamless transition with no loss of data or access.
Absolutely. Many of our NFP clients come to us with underutilised tenants. We audit your current setup, fix security gaps, optimise licensing, and run training to drive adoption across Teams, SharePoint, and other tools.
Yes. We provide full managed services including user provisioning, licence management, security monitoring, policy updates, and helpdesk support for Microsoft 365 issues — all under a single monthly agreement.
We configure your tenant with security baselines aligned to the Essential Eight, including MFA, conditional access, data loss prevention, and retention policies. Your data stays in Australian data centres and we provide board-ready compliance reporting.
Book a 20-Minute Microsoft 365 Licensing Review
If you're not sure whether your organisation is getting the best Microsoft 365 deal — or you haven't claimed your nonprofit entitlements yet — the next step is a short licensing review. You'll walk away knowing exactly what you're entitled to, what you're currently overpaying, and what a properly configured tenant looks like.
Book a Call With Tom Buckley Or call Tom directly: 0424 444 609