Microsoft 365 for Not-for-Profit Organisations
Eligible Australian not-for-profits can access Microsoft 365 for free or at up to 75% off commercial pricing. We help you claim your entitlements, migrate safely, and get your team using the tools that actually move your mission forward.
Most not-for-profits are leaving thousands of dollars on the table.
- You’re paying full commercial pricing for Microsoft licences when your organisation qualifies for donated or heavily discounted plans.
- Staff use a mix of personal email accounts, shared logins, and disconnected file storage with no central control.
- You have Microsoft 365 but your team only uses email — SharePoint, Teams, Power Automate, and Intune sit unused.
- A new grant requires you to demonstrate data security controls, but you can’t show who has access to what.
Microsoft built a nonprofit programme specifically for organisations like yours, but most NFPs either don’t know they qualify or don’t have the expertise to set it up properly. We handle the full lifecycle — from eligibility and licensing to migration, security hardening, and adoption.
You need IT and cybersecurity support that fits how you operate, supports your people wherever they are, and keeps your organisation focused on delivering impact instead of managing technology problems.
Get the tools you’re entitled to. Use them properly.
What You Get
NFP licensing optimisation
Agreements structured around financial years and grants, with clear costs and no surprise fees.
Secure migration and setup
Fast setup and removal of accounts, access, and devices so nothing is left open when staff, volunteers or contractors move on.
Teams, SharePoint, and collaboration
Secure storage, access controls, and records management that support Privacy Act obligations and grant reporting.
Ongoing management and support
Consistent IT support and secure access whether people work in the office, in the community, or from home.
THE All IT Services WAY
How We Deliver Microsoft 365 for Not-for-Profits
Eligibility and licensing review
We verify your organisation’s eligibility through Microsoft’s Nonprofit portal, audit your current licensing, and model the optimal plan mix including donated Business Basic (free for up to 300 users) and discounted Business Premium or Enterprise plans.
Tenant configuration and security hardening
We build or remediate your Microsoft 365 tenant with security baselines including MFA, conditional access, email authentication (DMARC/DKIM/SPF), and data loss prevention policies aligned to the Essential Eight.
Migration and user onboarding
We migrate mailboxes, files, and shared drives with minimal disruption. Every user gets a structured onboarding covering Teams, SharePoint, OneDrive, and security basics — tailored for staff who may not be tech-confident.
Adoption, training, and optimisation
We don’t just set up the tools and walk away. We run training sessions, build quick-reference guides, and check in regularly to ensure your team is actually using what’s available — not just defaulting back to email attachments.
Many not-for-profits we work with save $10,000–$50,000+ per year by switching to their entitled NFP licensing, while simultaneously improving security and collaboration. We’ve built a comprehensive Microsoft 365 NFP Licensing & Pricing Guide with an interactive cost calculator — view it at /microsoft-365-licensing-not-for-profits/.
Solutions We Deliver
Microsoft Teams for distributed NFP teams
Teams replaces fragmented communication across email, personal messaging, and phone. We configure channels for programs, departments, and projects with appropriate security policies so field workers, office staff, and volunteers can collaborate in one place.
SharePoint document management
We replace chaotic shared drives and email attachments with structured SharePoint sites, libraries, and metadata. Version control, access permissions, and retention policies mean your documents are findable, secure, and audit-ready.
Microsoft Intune device management
We enrol and manage staff and volunteer devices through Intune, enforcing encryption, compliance policies, and remote wipe capability. This is critical for organisations with BYOD or field-based workers accessing sensitive client data.
Power Automate workflow automation
We identify and automate repetitive administrative tasks — approval workflows, onboarding checklists, data collection from forms, and reporting — freeing your team to focus on programs rather than paperwork.
Email security and compliance
We configure Exchange Online with advanced threat protection, DMARC/DKIM/SPF, retention policies, and litigation hold where required. Your email is protected, searchable, and compliant with Privacy Act obligations.
Reporting and licence management
We provide ongoing visibility into licence utilisation, security posture (Microsoft Secure Score), and adoption metrics. You always know what you’re paying for, what’s being used, and where there are opportunities to optimise.
Guides and Articles for Not-For-Profit Teams
Watch & Learn
Explore our curated collection of videos designed to inform and inspire.
The Risk MSPs Shouldn’t Be Owning
Tom chats with Tim Golden, founder of Compliance Scorecard, about how MSPs can turn governance, risk, and compliance (GRC) into a business advantage — not just a checkbox exercise.
FAQs About Microsoft 365 for Not-for-Profits
Most registered Australian charities and not-for-profits with ACNC or equivalent registration qualify. Microsoft offers up to 300 donated Business Basic licences and significant discounts on premium plans. We handle the eligibility check and application.
Savings depend on your organisation size and current licensing. Typical savings range from $10,000 to $50,000+ per year. Use our interactive cost calculator at /microsoft-365-licensing-not-for-profits/ to model your specific scenario.
We plan migrations to minimise downtime, typically running over a weekend or in staged batches. Staff receive clear instructions and support throughout. Most organisations report a seamless transition.
Absolutely. Many of our NFP clients come to us with underutilised tenants. We audit your current setup, fix security gaps, optimise licensing, and run training to drive adoption across Teams, SharePoint, and other tools.
Yes. We provide full managed services including user provisioning, licence management, security monitoring, policy updates, and helpdesk support for Microsoft 365 issues.
We configure your tenant with security baselines aligned to the Essential Eight, including MFA, conditional access, data loss prevention, and retention policies. Your data stays in Australian data centres and we provide board-ready compliance reporting.
If you’re not sure whether your organisation is getting the best Microsoft 365 deal — or you haven’t claimed your nonprofit entitlements yet — the next step is a short licensing review. You’ll walk away knowing exactly what you’re entitled to, what you’re currently overpaying, and what a properly configured tenant looks like. Call our Director of Business Development, Tom Buckley, on 0424 444 609 or contact us below.
Book a 20‑minute Microsoft 365 licensing review.
If you’re a not-for-profit looking for IT that’s clear, accountable, and built around how you work, the next step is a short readiness chat. You’ll walk away with a clearer picture of your current setup, where the risks are, and what to prioritise next.
Call our Director of Business Development, Tom Buckley, on 0424 444 609 or contact us below to start the conversation.
Microsoft 365 NFP Licensing & Pricing
Did you know eligible Australian not-for-profits can access Microsoft 365 plans for free or at up to 75% off commercial pricing? From donated Business Basic licences (up to 300 users) to discounted Enterprise plans, Microsoft's NFP programme can save your organisation thousands each year.
We've built a comprehensive guide covering every plan, current AUD pricing, eligibility requirements, and an interactive cost calculator to help you model your licensing costs.
View the Full Microsoft 365 NFP Licensing Guide →