5 TECH TIPS TO SUPERCHARGE YOUR WORKPLACE PRODUCTIVITY
Are you always on the lookout for ways that you can enhance your workplace productivity?
With more complex and fluid roles, hybrid workplaces and increasing workloads, it can feel like there are ALWAYS a billion things that need to be done. While you want to be sure that your employees are accomplishing what they need to get done throughout their days, you want to ensure that you have the tools and processes in place to make it as seamless and efficient as possible for them!
Businesses can leverage the power of technology to improve efficiency, simplify problem-solving and develop better strategies to improve productivity. In this article, we’ll dive into our top 5 tech tips to supercharge your workplace productivity to help you improve the way your business operates.
1. UTILISE GROUP CHAT PLATFORMS
Group messaging and group chat technology can considerably improve communication efficiency and employee productivity! While email has its perks, it can be easy to lose track of what’s going on in lengthy, back-and-forth email chains, and high-priority messages can sometimes get lost in the depths of your inbox or, even worse – end up in the junk/ spam folder!
Fortunately, there are an abundance of free applications online to enhance team communication. With platforms like Microsoft Teams, questions can be asked and answered instantaneously, and users can see whether a message has been read to stay on top of who has what information. Most group chat platforms can be accessed from desktop and mobile devices, enabling employees to stay in the loop from wherever they happen to be.
All IT have extensive experience is setting up Microsoft Teams so you can collaborate with your entire team or certain groups – file collaboration within teams is now seamless as well.
2. TAKE ADVANTAGE OF COLLABORATION TOOLS
We all know that collaboration is often essential to business productivity, and with recent developments in technology, employees no longer need to be in the same room to achieve it! Many organisations like Google and Microsoft provide a cloud-based suite of products that enable employees to collaborate on projects simultaneously in real-time, significantly reducing the time spent waiting for updated versions of documents.
Employees can also hold virtual meetings through platforms like Zoom or Microsoft Teams allowing them to come together and discuss ideas, whether they’re in the office, in transit or working remotely.
3. USE A PASSWORD MANAGER
Forgetting your password and getting locked out of an account can be a serious time waster and a productivity killer. With many workplaces requiring employees to update or change their passwords frequently, keeping track of all your logins can seem almost impossible.
With a secure password manager, you no longer need to remember all your passwords; you just need to remember one. Online password managers integrate with your browser so you can log into websites and other services seamlessly, saving you tons of time guessing or being locked out of what you need.
All IT can set your organisation up with a managed password solution that includes shared company passwords (with the added bonus of hiding the passwords completely for employees) and a sperate section for individual passwords. The major benefit of having a managed solution is that when an employee leaves the organisation we terminate them in the password management tool and access to all company passwords is removed instantly.
4. ELIMINATE THE NEED FOR MANUAL FILE SHARING
How much time have you spent waiting for a colleague to send you that file that you needed? Or, on the flip side, how often have you been interrupted by a colleague reminding you to send them that file they desperately need?
Sharing files is a regular part of day-to-day life, yet it is still one of the most common workplace productivity killers! Employees need trustworthy and timely access to up-to-date company files in order to remain informed and successful.
Cloud-based file-sharing tools like OneDrive are one of the easiest ways to eliminate the ‘waiting around’ period or time spent searching through emails by providing quick, easy and secure access to team files from almost anywhere.
All IT can set this up securely so that you can track all externally shared files and audit there use.
5. USE AN I.T SERVICE PROVIDER
Another great way to supercharge your workplace productivity through technology is by hiring an outsourced I.T. service provider. This will allow you to find the level of support that is right for your business and, in turn, will allow your employees more time to dedicate to the job they were originally hired for.
At ALL IT, our technicians have extensive experience in both remote and onsite support. We actively deploy our engineers onsite to ensure we know how your business runs and understand any I.T. pain points you may have. This procedure ensures we provide a custom service to your business that is tailored to suit your needs.
If you’d like to have a chat about how we can provide you with the I.T support you need to enhance your workplace productivity, fill in your details below. We will contact you within 48 hours to discuss how our team of specialists can look after your business needs!
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